Cataloging Guide

Cataloging is one of Wavebid's strongest features, allowing users to create and manage detailed catalogs in a variety of ways, including from their mobile device. 

There are three ways to create a catalog in Wavebid: Importing, Lot Builder, or via Wavebid Mobile.

Wavebid provides users with a way to customize the fields available to them while cataloging, allowing users to build a more personalized catalog.

Once a catalog is complete, it can be previewed and then easily exported to one of Wavebid's many partner integrations.

Below is a list of articles pertaining to Cataloging with Wavebid, along with a brief description of each article. If further assistance is needed with Cataloging, please contact


  • Wavebid Mobile: This article discusses the various features of the Wavebid Mobile app, from app requirements and permissions, to creating lots and uploading photos. This article also describes the app's Offline Mode, which allows for photos to be taken in areas with poor internet connection and then uploaded later. 
  • Importing Catalogs: Wavebid offers the ability to import external catalogs from Excel, rather than building a catalog directly in Wavebid. This article describes the process for formatting and importing catalog spreadsheets.
  • Lot Builder: Lot Builder is Wavebid's powerful lot editing and management tool that tracks multitudes of information about lots or inventory. This article describes the process for creating and managing lots using Lot Builder.
  • Create Custom Lot Builder Fields: Wavebid allows for the creation of custom fields for building and managing lots. Custom lot fields created under Company Level Lot Attributes will appear on the Lot Builder page on any auction for which they are enabled. This article describes the process of creating and enabling custom lot fields, and shows how those custom fields will appear in Lot Builder.
  • Photographing Lots: Wavebid supports the ability to quickly upload pictures of lots in bulk through the Photo Upload page. This articles describes three methods for uploading and sorting bulk lot photos: the Barcode System option, Filename option, and Manual option.
  • Photo Management: This article describes the process for moving photos within a lot or between lots, as well as the photo editing options available in Wavebid. 
  • Watermarking Photos: Wavebid is able to watermark lot and inventory photos with a logo or other custom image prior to exporting. This article describes the process for adding either an image watermark or a text watermark to photos.
  • Managing Vehicle Titles: In this article describes the process for entering vehicle title information, using the VIN Lookup tool, and running Title Reports.
  • Edit Lot Sequencing: Sequencing refers to the order in which lots will appear on a bidding platform. Wavebid allows for edits to be made to the sequencing of lots by overriding the numerical order specified by the actual lot numbers. For example, rather than seeing lots 1-5 in numerical order, they can be re-sequenced to appear in a new order: Lot 1, Lot 2, Lot 5, Lot 3, Lot 4. This article describes where an auction's current lot sequencing can be viewed, as well as the various methods for editing the lot sequence. These methods work better for re-sequencing a smaller number of lots. 
  • Bulk Lot Number Change: This article describes the process for completely changing the numbering of lots within an auction by creating and uploading a CSV (Comma-separated values) file.
  • Move Lots to Another Auction: Wavebid provides a few different methods for moving lots from one auction to another. This article describes different methods for moving or copying individual or multiple lots, and how to move lots using the Unsold Lots List. A lot can be moved between any auction, regardless of its status. Lots can also be moved to or from Inventory. 
  • Lot Bulk Actions: The Lot Bulk Actions tool offers users a way to alter Lot Builder fields in bulk. This article describes the process to make those changes. 
  • Lot History: The Lot History is a useful page that shows how many times a lot has been moved, and where it has been moved to. This article describes the process for using this feature to track a lot's history.
  • Auction Preview: The Auction Preview page is among the most visited pages in Wavebid. This article describes the features of the two available Auction Preview formats and how to navigate them.
  • Universal Exports: Universal Exports can be used to download the catalog file and photos so they can be stored or manually uploaded to a service for which Wavebid does not provide API integration. This article describes the settings that must be in place to export in this manner, the resulting export file types, and common export issues.
  • Export Monitor: This article describes how to view and read the Export Monitor tool in Wavebid along with some common errors that can occur when exporting.


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