This article describes the process for connecting a Wavebid auction with more than one of Wavebid's integrated bidding platforms.
This article contains the following sections:
About Multi-Platform Events
If users want to be able to export an auction out to more than one bidding platform, it is highly recommended that separate auctions be created in Wavebid for each integrated bidding platform (rather than changing the event's Auction Software).
For example, a user could create one event in Wavebid titled "July Auction (Proxibid)" and another called "July Auction (BidSpotter)". Each auction can then be exported to the applicable bidding platform as needed.
When importing the sale data back from the bidding platforms, the data will be divided amongst the two events in Wavebid, meaning that there will be two different sale and tax reports, and that bidders who purchased items from both platforms will receive two separate invoices.
Users who wish to combine multiple platform events into one event for reporting and invoicing purposes should create a "master" event. Once closing data is imported into the individual day events, that bidder and sale data can then be imported into the "master" event as well.
Preparations
- Lots can be copied from one auction workspace to another using steps found in the Move/Copy Lots to Another help article.
- Each platform auction workspace needs to use different paddle numbers (bidder numbers). For example, the Proxibid paddles could be numbered 1000-1999, while the BidSpotter paddles are numbered 2000-2999. If the same paddle number is assigned to more than one bidder, there will be overriding registrations causing invoicing issues once the data is imported into the "master" workspace.
Auction Software
The Auction Software drop-down should not be changed once an event has been exported. Changing the Auction Software drop-down under Auction > Edit Settings can break the link with the previously selected software (bidding platform). For example, changing the Auction Software drop-down from BidSpotter to Proxibid will break the link between BidSpotter and Wavebid for that auction. Additionally, changing the Auction Software drop-down may interfere with the importing of data after a sale is complete.
Creating a Master Event
Users who wish to combine multi-platform sales into one event for reporting and invoicing purposes should create a "master" event in Wavebid. This "master" event should be created in addition to the individual platform events and should contain all of the lots from both platform events. For information on how to copy lots from the individual platform events into the "master" event, see Move/Copy Lots to Another.
The master event should not be exported to a bidding platform.
Importing Bidder Data
At the end of the event, the bidder information and sales results can be automatically imported from the bidding platform into those corresponding auctions in Wavebid, as they would be with a normal auction. Once the corresponding bidder and sale data has been imported for those auctions, the bidder data from both events can be copied into the "master" auction.
- Navigate to the "master" event on the Wavebid Dashboard, then select Accounting > Check-In.
- Click on the Copy Buyers from Another Auction button in the top right corner of the page. A pop-up window will open.
- Select the first platform auction from the drop-down and then click the Ok button. A message should appear at the top of the page indicating that the buyers have been copied.
- Click the Copy Buyers from Another Auction button in the top right corner of the page again.
- Select the next platform auction from the drop-down and then click the Ok button. Again, a message should appear at the top of the page indicating that the buyers have been copied.
- The "master" event should now contain all of the same bidders from the other events, and sale data can now be imported.
Importing Sale Data
- Navigate to the first platform auction from the Dashboard, then select Accounting > Reports > Priced Inventory Sheet.
- Click the Export button on the right side of the page and then select CSV.
- Highlight all of the lots on the spreadsheet and change the format type to "General".
- The Priced Inventory Sheet contains dollar signs ($) which must be removed before importing. Changing the format to "General" will remove those dollar signs.
- The Priced Inventory Sheet contains dollar signs ($) which must be removed before importing. Changing the format to "General" will remove those dollar signs.
- Save the .CSV file.
- Repeat steps 1-4 for the second platform event.
- Navigate to the "master" auction from the Dashboard, then select Import Sale Info.
- Click the Choose File button, select the first platform Priced Inventory Sheet report, and then click the Upload button.
- Map the Lot #, Bidder Number (paddle number), and Selling Price (Hammer Price) columns. The other columns do not need to be mapped.
- Click the Import button
- Repeat steps 6-9 with the second platform Priced Inventory Sheet report.
- Once both of the Priced Inventory Sheet reports and the bidder data have been imported into the "master" event, all of the sale data should be available in that event. At that point, the "master" event can be used for invoicing, seller settlements, reporting, etc.
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