Navigating Wavebid

This article describes the general layout of the Wavebid site, including the Dashboard, and where to find an auction's Workspace ID. For information on logging into Wavebid, including resetting a password, see Wavebid Basics.

Wavebid Main Page


Workspace Basics

Company Level vs. Auction Level

Workspace IDs


Wavebid Main Page                                                                                 


For each company using Wavebid, views will possibly be different based on the tools being used. However, each user will have:

  • The Dashboard main link on the top of the page.
  • The options available through the My Links drop-down menu. The My Links menu is used to
  • The support options available through the Help drop-down menu.



Wavebid's Dashboard is the main hub for auctions, inventory and activities. A company's Wavebid plan determines which tabs are visible on the Dashboard. For more information, please contact a Wavebid Administrator.  


  • Upcoming Tab: Auctions with future Start Dates.
  • Active Tab: Auctions with current Start Dates.
    • This tab will contain all auctions where the Start Date is the current date. Once the auction End Date is reached, the auction will move to the Completed tab. If an End Date is not set, the auction will automatically be moved at 23:59 on the Start Date.
  • Completed Tab: Auctions that have a Start Date within the last 90 calendar days.
  • Auction Vault Tab: After 90 days, completed auctions will automatically be moved from the Completed tab into the Auction Vault. Once here, they can be searched in a variety of ways:
    • Keyword: A keyword is any word that appears within any of the lot descriptions.
    • Auction: Select from the auctions that have been created so far.
    • Coordinator: Load auctions based on the Coordinator that managed the auction within Wavebid.
    • Date Range: Enter a Start Date and an End Date. Any auctions matching these parameters will be shown.
  • Inventory Tab: This will display the inventory workspaces that have been created under an account. Inventories are a useful way to catalog lots if there isn't immediately an auction to sell them in. The inventory is just a workspace that will hold the catalog information until it's ready to be moved to an auction. Visibility of this tab depends on the company's Wavebid plan.
  • Appraisal Tab: Visibility of this tab depends on the company's Wavebid plan.
  • Search Tab: Use keywords to find lots within any company workspace, whether they are auctions, inventories, or appraisals.


Workspace Basics                                                                                  

Auction Workspaces

The Dashboard displays an overview of the auction:


  • Auction Name
  • City and State where the auction is being held
  • Name of the auction Coordinator
  • Start Date and End Date of the auction
  • Auction Site/Software

For more information on any of the above auction details, see Auction Settings.



  • The number of photos uploaded to the event.
  • The number of lots with descriptions.
  • The number of PDFs and Videos uploaded to the event. For more information, see Lot Builder.
  • A countdown to the auction Start Date.
  • The date, time, and status of the last Auction Export.


  • Auction Menu for navigating to the Auction, Photo, Catalog, Marketing, and Accounting pages for the auction.
  • Quick icons to the right of the Auction Menu:
    • Clicking the Clock icon will immediately end the auction.  
    • The Padlock indicates whether the auction is currently locked or unlocked.
    • Click the Person/Checkmark icon to immediately check-in all of the company's Permanent Sellers.
    • The Person/Padlock icon indicates that the auction is only visible to the auction's Coordinator and any company Admins. For more information, see Create an Auction.
  • The auction's Workspace ID is in the lower right corner (ex. #169252)

Inventory and Appraisal Workspaces


Inventory and Appraisal workspaces contain information similar to auction workspaces:

  • The Inventory/Appraisal name and location.
  • The Coordinator's name.
  • The number of lots with descriptions, the number of lots with photos, and the total number of lots. This information automatically updates as the inventory changes.  
  • Menu for navigating to the Inventory/Appraisal, Photo, Catalog, and Marketing settings for the workspace.
  • The Workspace ID is in the lower right corner.


Company Level vs. Auction Level                                                             

Wavebid allows users to establish company-wide settings and templates that will automatically populate newly created auctions. This saves time when creating new events and ensures consistency across events. Company level settings/templates are listed under the My Links menu located at the top of any Wavebid page.


Most company level changes will not impact existing events. To updates existing events, changes will need to be made at the auction level.

Auction level settings/templates will only impact the selected auction and will not feed to any other events. Auction level settings are accessed by clicking on the right side of the event workspace.



Workspace IDs                                                                                         

When contacting Wavebid, one of the most useful pieces of information a company can provide is the Workspace ID of the auction, inventory, or appraisal they are currently working with. Providing this information to Wavebid Support right away will help them to assist faster and more efficiently. The Workspace ID can be found in multiple places:

  • On the Dashboard, in the bottom right corner of each workspace section:DashboardWorkspaceIDs.PNG

  • Within a workspace, in the top right corner of the page:


  • On the Auction Settings page, in the bottom left corner of the Auction Attributes tab:


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