This article describes reports and lists available to users in Wavebid at both the company and auction level.
This article contains the following sections:
Auction Level
Reports accessed from the auction workspace provide a wide variety of information specific to that auction event. Certain reports do allow for bulk actions or changes.
Reports can be accessed by navigating to the applicable auction from the Dashboard and then selecting Accounting > Reports.
- For information on the Absentee Bids report, see Absentee Bids.
- For information on the Day/Ring Summary report, see the 'Post Auction' section of the Multi-Day/Multi-Ring Events help article.
- For information on the Auction Summary report, see Auction Summary Report.
- For information on the Checkout Summary report, see the 'Checkout Summary Report' section of the Invoices Page help article.
- For information on the Clerking History report, see Clerking.
- For information on the Credits report, see Seller Expenses and Credits.
- For information on the Deposits report, see the 'Deposits Report' section of the Registration Deposits help article.
- For information on the Deposit Summary report, see the 'Deposit Summary' section of the Registration Deposits help article.
- For information on the Expenses report, see Seller Expenses and Credits.
- For information on the Fees report, see Fee Management.
- For information on the Payment Summary report, see Payments.
- See below for information on the Priced Inventory Sheet.
- See below for information on the Sales Balance and Debtors Report.
- For information on the Sales Manager Commissions report, see Sales Manager Commissions.
- For information on the Reconciliation report, see the 'Reporting' section of the Invoices Page help article.
- For information on the Registered Bidders report, see Bidder Check-In.
- For information on the Registered Sellers report, see Seller Check-In.
- For information on the Tax Summary Report, see Tax Summary Report.
- For information on the Unsold Lots List report, see Unsold Lots List.
Priced Inventory Sheet
The Priced Inventory Sheet (PIS Report) shows information relating to lots, clerking, bidders, sellers, invoices, etc. The report lists the information for each separate lot and is an excellent resource when trying to locate any potential discrepancies in an auction.
- Click on the column headers to change the order of items as they appear on the report.
- Columns can be added or remove from a report by clicking the Columns button in the top right corner of the page. Click on a column header to add or remove it.
- To export, click the Export button in the top right corner of the page and then select the export type.
Below are all of the columns available on the Priced Inventory Sheet:
Sale Balance and Debtors Report
Please note, this report is only visible to users who have been granted permission to access the report. To request access, contact Wavebid Support.
- Net Due to Seller: This section shows the amount that was/is due to sellers. The amounts will not change as payments are made to sellers.
- Commission and Disbursement Recoveries: This section shows the total commission earned from the sale as well as any expenses charged to sellers.
- Total of Buyer Charges: This section shows the total Buyer's Premium charged to buyers in the sale.
- Customer Invoices: This section shows unpaid invoices. Once invoices are paid, they are removed from this section.
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Sales Totals: The value on the left side of this section is the auction total, which also appears on the Auction Summary report. The value on the right side of this section is just a total of the 'Net Due to Seller', 'Commission and Disbursement Recoveries', and 'Total of Buyer Charges' sections.
Vehicle Title Report
The Vehicle Title Report displays lot information for every lot in the auction for which Title Tracking has been turned on. To access the report, navigate to the applicable auction from the Dashboard, then select Catalogs > Vehicle Title Report. For more information, see Managing Vehicle Titles.
Company Level
Credit Transaction Report
For information on the Credit Transaction report, see the 'Reporting' section of the Payments help article.
Outgoing Email
For information on the Outgoing Email report, see the 'Reporting' section of the Integrating Email help article.
Customer Lists
For information on generating customer lists, see the 'Customer Lists' section of the Managing Customers help article.
Permanent Buyers
To view a list of all of a company's permanent buyers, navigate to My Links > Company > Customers > Permanent Buyers.
Permanent Sellers
To view a list of all of a company's permanent sellers, navigate to My Links > Company > Customers > Permanent Sellers.
All Auctions
Wavebid has reporting functions that allow companies to search for data across all their Wavebid auctions. The following reports are available by navigating to My Links > All Auctions > Auction Summary. Only Company Admins will be able to access the All Auctions reports.
- All Auction Sales by State: Enter a date range or a state to see all of the events that occurred during that time frame or within that state. The report displays the total number of invoices in the event, total sales, and a breakdown of the sales made in state compared to sales made out of state.
- All Auctions- Sellers: This report can be filtered by event, date, and seller information. The report will display the event name, auction ID, seller information, total due, total paid, and balance due.
- All Expenses: This report can be filtered by event, expense code, bill type, merchant, or date and displays all the resulting seller expense amounts and details.
- All Invoices: This report can be filtered by event, date range, payment status, shipping status, or based on a bidder's information. The report will display invoice, number, bidder information, stats, date, and event name.
- All Lots: This report can be filtered by event, date, keyword, and by bidder or seller information. The report will display lot number, lot photo, event dates, lot description, bidder or seller name, quantity, and sale type. If the search yield more that 2,000 results, click the Download button to view all results.
- All Payments: This report can be filtered by event, date, payment method, amount, and bidder information. The report will display event name, bidder information, payment details, clerk name, and notes. This report only shows bidder payments and does not include seller payments. Amounts in parentheses indicate outgoing payments (ex. refunds).
- All Seller Payments: This report can be filtered by event, date, and seller name. The report will display event name, seller information, payment details, clerk name, and notes. This report only shows seller payments and does not include bidder payments.
- All Titles: This report can be filtered by event, title date, title type, title status, and lien information. The report will display event name, lot number, inventory number, VIN, category, description, title information, buyer, and seller.
- Auction Summary: This report can be filtered by event, date, or Sales Manager. For more information, see Auction Summary Report.
- Tax Summary: This report can be filtered by event or by date. For more information, see Tax Summary Report.
The Search field at the top of the search results list can be used to search for an item on any of the reports above.
Click on the column headers to change the order of items as they appear on any report.
Columns can be added or remove from a report by clicking the Columns button in the top right corner of the page. Click on a column header to add or remove it.
To export a report, click the Export button in the top right corner of the page and then select the export type.
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