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Importing Catalogs

Wavebid offers the ability to import external catalogs from Excel, rather than building a catalog directly in Wavebid. This article describes the process for formatting and importing catalog spreadsheets.

Formatting a Spreadsheet

Uploading

Mapping Columns

Importing

Troubleshooting

 

Formatting a Spreadsheet                                                                        

When importing spreadsheets into Wavebid, the column headers do not need to correspond to fields found in Wavebid, but the process will be easier and faster if they do. When importing from services like BidWrangler, Proxibid, and others, mapping can be done without re-formatting columns. 

A catalog spreadsheet can contain as much or as little data as needed. The only required column is Lot #. Only columns that are mapped will be imported.

To import catalog information, the spreadsheet must be saved as a Comma-Separated Value (CSV) file type. To view a sample CSV (comma-separated values) file, use the Wavebid Sample Data Set available under Help > Resources.

 

Spreadsheet Column Header Recommendations

                               ImportCSVColumns.PNG

 

Uploading                                                                                                

  1. Navigate to the appropriate auction on the Dashboard and select Catalogs > Import Catalog.
  2. The Lot Import page will open. Select upload options:ImportScreen.PNG
    • Has header row?: This default setting assumes the first row of the file is a header row containing column titles. If this is not the case, uncheck this box.
    • Do not overwrite existing lots: This setting adjusts to add new lot numbers and their data rather than updating existing lots in Wavebid. The imported spreadsheet will overwrite any lot details unless this box is checked.
    • Delimiter: Files should be saved as a CSV file type and will use COMMA (default).
  3. Click the Choose File button, select the file to upload, and click the Upload button.

 

Mapping Columns                                                                                   

After uploading the spreadsheet, mapping will need to be confirmed. ImportMappingFields.PNG

Mapping determines what spreadsheet column will be pulled into which Wavebid field. It is useful to review mapping data each time a spreadsheet is imported. Spreadsheet column headers are listed under Your Headers on the left, with the Mapped to field to its right. The Mapped to field is auto-filled based on the column's name.

If applicable, select an existing Maxanet, Proxibid, AuctionZip, etc. mapping from the Existing Mapping drop-down. Making a selection will remap the columns according to the export order of those integrations.                                                                                                                                                                                                                  ImportExistingMappingDropdown.PNG

Mapping can be done manually by dragging and dropping any of the blue Wavebid headers (on the right side of the page) to the applicable Mapped to field. The only field that is required to be mapped when importing a catalog is the Lot # field. ImportDragFields.PNG

 

To save, check the Save your mapping? box. This mapping can then be used on future imports. After checking the box, enter a title in the Mapping Name field before moving on to import.                                                         ImportMappingBoxandName.PNG

 

Importing                                                                                                 

Once mapping is complete, scroll down to the bottom of the page and click the Import button.

mceclip2.png

Once the Import button is clicked, the import process cannot be stopped.

If there were any issues, they will be displayed when the import is complete. If there were problems with the import, the data will not be updated.

 

mceclip3.png

 

Troubleshooting                                                                                       

No Columns Were Found

The message below is likely to appear if the file selected for upload was not a CSV file type. Try saving the file as a CSV (comma delimited) and attempt to upload again.

ImportSaleDataError.PNG

Line Processing Error

If the any fields (ex. High Estimate, Reserve) contain a dollar sign or a comma, the system will report an error. Remove all dollar signs and commas from the spreadsheet and attempt to upload again.

  • The quickest way to remove these symbols is to highlight all of the fields in Excel, change the formatting to Currency, then change the formatting again to General, and then save. ImportSaleDataError2.PNG

 

 

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