This article describes how to access and read the Auction Summary Report in Wavebid.
Accessing the Report
To access the Auction Summary Report, navigate to the applicable auction from the Dashboard, then select Accounting > Reports > Auction Summary. The report updates as lots are clerked and payments are made/issued.
The "Data Accurate As Of" date is visible in the top left corner of the report.
To print a copy of the report, click the Print button in the top right corner of the page.
Report Tables
Payment Breakdown
This table displays the following values for the current auction:
- The total hammer price for the auction, as well as the amount collected and outstanding as of the report date.
- The total amount charged in fees in the auction, as well as the amount collected and outstanding as of the report date. For more information, see Fee Management.
- The total tax charged to bidders, as well as the amount collected and outstanding as of the report date. For more information, see Applying Tax Codes.
- The total amount charged in Buyer's Premium fees in the auction, as well as the amount collected and outstanding as of the report date. For more information, see Buyer's Premiums.
- The total amount charged in convenience/credit card fees in the auction, as well as the amount collected and outstanding as of the report date. For more information, see the Accounting Tab section in Auction Settings.
- Totals for all of the values listed above.
Other Income
This table displays the total amount of expenses and commissions charged for the auction. Clicking the Billable Expenses link will open the Expense Report. Clicking the Commission link will open the Seller Summary page. For more information on expenses, see Expenses and Credits. For more information on commission, see Seller Commissions.
Debits
This table displays any Overage in Expenses as well as Refunds Due, which consists any overpayments issued as "apply to balance". For more information, see Invoice Refunds and Discounts and Payments.
Totals
This table displays the following values for the current auction:
- The total hammer price, fees, premiums, bidder taxes, etc. See the Totals column and row in the Payment Breakdown table above
- The total amount due to sellers. Clicking the Due to Sellers link will open the Seller Summary page.
- The total amount paid to sellers as the report date. Clicking the Paid to Sellers link will open the Seller Summary page.
- The gross profit subtotal is the Auction Total minus the amount Due to Sellers and the amount Paid to Sellers.
- The total amount from the Debits table (above).
- The total amount of taxes due. For more information, see the Tax Summary Report.
- The auction net is the Gross Profit Subtotal minus the Debits Total and the Taxes Total.
Payment Type Details
This table displays the total dollar amount received using each payment method, and the total payments collected as of the report date. Values in parentheses are outgoing payments, such as refunds. For more information, see Payments.
Auction Details
This table displays the following values for the current auction:
- The total number of lots.
- The total number of photos, videos, and PDFs added to lots. For more information, see Lot Builder.
- The average number of photos per lot.
- The average price per lot. This is the total selling price of all lots divided by the total number of lots (including unsold lots).
- The average expense per lot. This is the total cost of all the expenses for the auction divided by the total number of lots (including unsold lots). For more information, see Expenses and Credits.
- The average profit per lot. This is the Auction Net (see Totals above) divided by the total number of lots (including unsold lots)
Invoices
This table displays the total number of invoices in the auction that have been Paid in Full, Partially Paid, and are Unpaid. For more information on tracking invoice status, see Invoices Page. For more information on payments, see Payments.
Lots
This table displays the total number of lots in the auction clerked as Pass, Reserve Not Met, or House Number. For more information, see Clerking.
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