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Multi-Day Auctions

Some Auction Houses may wish to take a large auction from Wavebid and divide it into smaller auctions that span 2-3 days in a bidding platform. This article describes the process for creating multi-day events and then importing the bidder and sale data after the event is complete.

Multi-Day Events

Master Event

Importing Bidder Data

Importing Sale Data

 

Multi-Day Events                                                                                      

For multi-day events, users will need to create a "Day 1" event and a "Day 2" event in Wavebid and export both of those events to an appropriate bidding platform, such as Proxibid. (Corresponding Day 1 and Day 2 events will need to be created in Proxibid as well). However, when importing the sale data back from the bidding platform, the data will be divided amongst the two events in Wavebid as well, meaning that there will be two different sale and tax reports, and that bidders who purchased items on both days will receive two separate invoices. Users who wish to combine multiple days into one event for reporting and invoicing purposes should create a "master" event. Once closing data is imported into the individual day events, that bidder and sale data can then be imported into the "master" event as well.

 

Master Event                                                                                            

Users who wish to combine multiple sale days into one event for reporting and invoicing purposes should create a "master" event in Wavebid. The master event should contain all of the lots from both the "Day 1" and "Day 2" events. The master event should not be exported to a bidding platform. See the Move/Copy Lots to Another Auction article for information on how to copy lots from the Day 1 and Day 2 events into the master event.

MultiDayAuction.JPG

 

Importing Bidder Data                                                                             

After the Day 1 and Day 2 sales are complete, the bidder information and sales results can be automatically imported into those sales in Wavebid from the bidding platform, as they would be with a normal sale. Once both the Day 1 and Day 2 auctions have imported the corresponding bidder and sale data, the bidder data from both sales can be copied into the master event.

  1. Navigate to the "master" event on the Wavebid Dashboard, then select Accounting > Check-In.
  2. Click on the Copy Buyers from Another Auction button in the top right corner of the page.
  3. A pop-up window will open. Select the Day 1 auction from the drop-down and then click the Ok button. A message should appear at the top of the page indicating that the buyers have been copied.                                                                            MultiDayCopyBidders.JPG
  4. Click the Copy Buyers from Another Auction button in the top right corner of the page again.
  5. Select the Day 2 auction from the drop-down and then click the Ok button. Again, a message should appear at the top of the page indicating that the buyers have been copied. MultiDayCopyBidders2.JPG
  6. The master event should now contain all of the same bidders from the Day 1 and Day 2 events.

 

Importing Sale Data                                                                                 

  1. Navigate to the Day 1 auction from the Dashboard, then select Accounting > Reports > Priced Inventory Sheet
  2. Click the Export button on the right side of the page and then select CSV.
  3. Save the CSV file.
  4. Navigate to the Day 2 auction from the Dashboard, then select Accounting > Reports > Priced Inventory Sheet.
  5. Click the Export button on the right side of the page and then select CSV.
  6. Save the CSV file.
  7. Navigate to the "master" auction from the Dashboard, then select Import Sale Info.
  8. Click the Choose File button, select the Day 1 Priced Inventory Sheet report, and then click the Upload button.
  9. Map the Lot #, Bidder Number (paddle number), and Selling Price columns. MappingSaleData.JPG
  10. Click the Import button
  11. Repeat steps 8-10 with the Day 2 Priced Inventory Sheet report.
  12. Once both of the Priced Inventory Sheet reports and the bidder data have been imported into the "master" event, all of the sale data should be available in that event. At that point, the "master" event can be used for invoicing, seller settlements, reporting, etc.

 

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