Managing Vehicle Titles

In this article describes the process for entering vehicle title information, using the VIN Lookup tool, and running Title Reports.

This article contains the following sections:

• Entering Vehicle Titles
• Reporting

Entering Vehicle Titles

Manually Entering Title Information

While cataloging in Lot Builder, use the Title tab to enter and track vehicle Title information. This feature is especially beneficial for auction companies who do multi-car sales.

1. To enter Title Information, navigate to the appropriate auction on the Dashboard, then select Catalogs > Lot Builder.
2. Create a new lot or use the Go to lot drop-down menu to select a lot, then click on the Title tab at the bottom of the page.
3. Check the Title Tracking box.                                                       
4. Multiple fields for managing titles will appear. (ex: Vin Number, Title Type and Status, Lien information, etc.).
5. Complete the desired fields and click the Disk icon in the top right corner of the page to Save.
   • VIN numbers cannot exceed 17 digits.

Using VIN Lookup

1. Create a new lot or select the lot from the Go to lot drop-down menu at the top of the page.
2. Click the Car icon in the top right corner of the page. A new window will open.
   
3. Enter the VIN number of the desired vehicle and click the Search VIN button.
   • VIN numbers cannot exceed 17 digits.
4. The vehicle's stock information from the DMV will be populated in the Description field. The vehicle's year, make, model, and VIN will also populate in the Lot Name/Title field for most Wavebid integrations. 
5. Click the Disk icon in the top right corner to Save.

Reporting

Auction Level

1. To access the Vehicle Title Report, navigate to the appropriate auction on the Dashboard and select Catalogs > Vehicle Title Report.                                                                 
2. This report displays all of the information entered for the Title, as well as the lot, buyer, and seller information. Scroll Right to view the all of the columns in the report.
3. Customize what columns are seen on the report by clicking the Columns button on the right side. Click on the column titles to add or remove them from view.                        
4. Click the Export button on the right side to export and/or print the report.                                                                                             

Company Level

1. To view Title information that is not restricted to a single auction, navigate to My Links > All Auctions > All Titles.                                             
2. Configure the search using the criteria pictured below:
3. Click the Search Button.
4. The resulting report will display title information from all lots that match the specified criteria.
5. Search the visible columns using the Search field.
6. Customize what columns are seen on the report by clicking the Columns button on the right side. Click on the column titles to add or remove them from view.             
7. Export the report using the Export button on the right side to export and/or print the report.