How Can I Assign Tax Codes Based on Bidder Location?

Wavebid is currently set up to assign taxes on an auction or lot basis. Wavebid can currently assign tax exemption on a bidder basis, but not tax codes. 

If tax codes need to be adjusted based on the bidder's location, they can be manually edited on the invoice. 

All the necessary tax codes will need to be created before they can be applied. For more information, see Creating Tax Codes.

1. Navigate to the bidder's invoice and click on the blue Tax column header.
2. A pop-up window will open. Use the drop-down to select the tax code and then click the Set Tax Code button.
   • This will update all of the lots on the invoice. To edit one lot at a time, click on the blue tax value to the right of the lot.                                       
3. A second pop-up window will open. Click OK button to continue. The tax will be updated for every lot on the invoice and an asterisk will appear to the right of the Tax column header to indicate that the tax has been edited. 

Another option is to import tax codes to each lot based on the bidder's location. This will not override the bidder's tax exemption status. 

1. All the necessary tax codes will need to be created before they can be applied. For more information, see Creating Tax Codes.
2. Verify that the "Different tax rates per lot" attribute is enabled:
   • Navigate to the event and select Auction > Edit Settings.
   • Click on the box to the right of the Different tax rates per lot? attribute (or Advanced Attribute).
   • Click the Disk icon in the top right corner of the page to save.
3. Navigate to the event and select Accounting > Reports > Priced Inventory Sheet.
4. Click the Columns button on the right side of the page and then click on the Buyer Address and the Tax Code columns to add them to the report.
   • Column headers in white will appear on the report while those in blue will not. 
5. Click the Export button on the right side of the page and select CSV.
6. On the CSV, remove any lot rows that do not need to have an tax code changes made.
7. For the remaining lots, edit the Tax Code column to reflect the new Tax Code based on the bidder's address. 
   • The Tax Code entered must be exactly the same as the Code entered when the Tax Code was created.  
8. Remove all of the columns from the CSV except for the Lot Number column and the Tax Code column and then save the CSV.                                     
9. Navigate to the auction and select Catalogs > Import Catalog.
10. Select the CSV with just the two columns as described above.
11. Map the columns and then click the Import button at the bottom of the page.
12. A success message should appear and the tax codes for the impacted lots will be updated on the invoices.
    • Imported lot Tax Codes will not override the bidder's tax exemption status. If the bidder is marked as being tax exempt, they will not be charged tax unless the Tax Exempt box is unchecked under bidder's profile.

Related Articles:

• Creating Tax Codes
• Applying Tax Codes
• Invoices
• Tax Exemption