In addition to Auction workspaces, Wavebid also offers Inventory workspaces that can be used to house and catalog inventory until it is ready to be moved into an Auction workspace. This article describes the functionality of Inventory workspaces and provides information on cataloging within them. Users who do not already have access to the Inventory feature in Wavebid should contact their Wavebid Administrator about adding it. For information on using an Inventory workspace to market real estate, see Wavebid Plugin: Asset/Real Estate Listings.
Creating an Inventory Workspace
About Inventory Workspaces
Inventory workspaces function in many of the same ways as auction workspaces, however, since Inventory workspaces are just used for cataloging, they do not contain any Accounting features. As such, there is no way to clerk items directly within an Inventory workspace, and no reporting is offered on Inventory lots. Additionally, Inventory workspaces cannot be exported.
Using an Inventory workspace is completely optional. Lots can be cataloged in an Inventory workspace and then moved to an Auction workspace, or they can be cataloged directly in an Auction workspace.
Cataloging can be done in an Inventory workspace via Wavebid Mobile just as it can be done with an Auction workspace.
Please note that Inventory workspaces themselves cannot moved or be turned into Auction workspaces. It is the lots within the Inventory workspace that are moved.
Users who do not already have access to the Inventory feature in Wavebid should contact their Wavebid Administrator about adding it.
Creating an Inventory Workspace
To create a new Inventory workspace, click on the New Inventory button located in the top right corner of the Wavebid Dashboard. If this button is not visible, please contact a Wavebid Admin at support@wavebid.com.
Enter the Inventory details. Click the Disk icon in the top right corner of the page after making any changes to ensure those changes are saved. The fields available for creating a new Inventory workspace are very similar to those that are available for creating a new Auction workspace. For more information, see Create an Auction.
Please note, while an Inventory Software can be selected, and an Auction ID can be entered for the Online Bidding Platform, Inventory workspaces cannot be exported. The lots in the Inventory will need to be moved to an Auction workspace before they can be exported to Online Bidding Platform.
Once an Inventory workspace has been created, it can be accessed by clicking on the Inventory tab on the Wavebid Dashboard.
Creating Inventory Lots
Once an Inventory workspace has been created, lots can be added to the space. Inventory lots are created in the same way as any other lot.
- Navigate to the Inventory workspace and select Catalogs > Lot Builder.
- Enter the Lot Number. This field accepts letters and numbers up to 10 characters. This is a required field. Lot numbers cannot contain spaces.
- Enter the Lot Name/Title. For example, this may be the address of the real estate listing. This field has a 100-character limit. This field is not HTML optimized so characters in this field cannot be bolded, italicized, etc.
- Enter a Description. This field is fully HTML optimized so text can be bolded, sizing can be changed, and paragraphs can be formatted, etc. Hyperlinks can also be pasted into this field.
- Click the Disk icon in the top right corner of the page to save.
For additional information on creating lots, see Lot Builder.
Attributes can be used to add fields to Lot builder. For more information, see the 'Auction Attributes Tab' section of the Auction Settings help article.
Custom fields can also be added to Lot Builder. For more information, see Create Custom Lot Builder Fields.
For information on uploading photos of lots, see Uploading Photos.
Assigning Sellers to Inventory Lots
I order to assign sellers to inventory lots, the attribute must first be enabled in the inventory workspace. To do so, navigate the inventory workspace, then select Inventory > Edit Settings. Check the box to the right of the Assign seller(s) to lots attribute. Once the attribute is enabled, a Seller field will be listed under the Lot Details tab in Lot Builder. Seller codes can be added to the Seller field, however, sellers cannot be checked in to Inventory workspaces. Once the lots are moved to an auction workspace, the sellers can be checked in.
Moving Lots to an Auction
Lots can be moved out of an Inventory workspace and into an Auction workspace at any time. The Auction workspace will need to be created before lots can be moved into it.
Steps on moving lots to an Auction workspace can be found here.
Please note that Inventory workspaces themselves cannot moved or be turned into Auction workspaces. It is the lots within the Inventory workspace that are moved.
Lots within an Inventory workspace cannot be copied into an Auction workspace, they can only be moved. However, lots from an Auction workspace can be copied into an Inventory workspace.
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