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Maxanet

Maxanet and Wavebid provide the ability to auto-export a catalog and photos, as well as update changes. This article describes the process for linking to Maxanet and for exporting from Wavebid to Maxanet.

Linking an Account

Linking an Auction

Exporting an Auction

Special Considerations

 

Linking an Account                                                                                  

First you’ll need to obtain the following information (below) about your Maxanet account. To obtain this information, look for your activation email forwarded to you or by looking at the address bar of your browser. If you are not sure on this information; reach out to JBS Software requesting this information. 

  • Host: The address of the backend FTP server. This address changes depending on the exact configuration you have for hosting on Maxanet servers but is where you upload your catalog files and your pictures. For our purposes we will use www.wavebid.com.

  • FTP username: The username required to upload catalogs and pictures to the backend FTP server.

  • FTP password: The password required catalogs and pictures to the backend FTP server.

  • FTP Root: This is the directory (folder) that contains the auction workspaces in the backend FTP server. To find it, sign on to your Host using your preferred FTP software, then go down the folder structure until you reach the folder containing the auction folders themselves. In our case we will use /html/wavebid, and the folder structure would look like this:

html
|-- wavebid
    |-- auction1
    |-- auction2
    |-- auction3

Each auction represents a workspace and is where the catalog files and the photos are stored.

  • Administrative link: The page you visit to sign in to administer your Maxanet account. This is usually based on the Host for your site. In our case that would look like http://www.wavebid.com/cgi-bin/mmdetails.cgi?wavebid/admin

  • Administrative password: The password used to login to the administrative page.

Wavebid Configuration 

After you have the above information, you need to configure your Wavebid account. 

Navigate to My Links > Company > Catalog Settings > Export. In the Select an export format dropdown select Maxanet, then fill in the rest of the required information:

  • FTP username: Your Maxanet FTP username.
  • FTP Password: Your Maxanet FTP password.
  • FTP Server: Type in your Host. Remember that this will change for your specific company.
  • FTP Root Directory: Type in the folder containing your auctions.
  • URL for Automated Catalog Upload: Type in your Administrative link, then change everything after cgi-bin/ to mrnewinv.cgi. Based on our example http://www.wavebid.com/cgi-bin/mmdetails.cgi?wavebid/admin would change to http://www.wavebid.com/cgi-bin/mrnewinv.cgi.
  • Remote Password for Automated Catalog upload: Type in your Administrative password.
  • Maxanet Admin Password: Leave this empty as it is not required.

Once you’ve entered all of the information, click Save on the top-right corner of the page.

This entire process only needs to be done once. If you change your Maxanet FTP password or your admin password they need to be updated in this page as well or any export processes will fail.

Linking an Auction                                                                                   

Go to Dashboard > Auction > Edit Auction for the auction you wish to change and enter the following information in the Auction Attributes tab:

  • Auction Software: Select Maxanet.
  • FTP Photo Directory: The folder where the photos will be stored, based on the folder structure above.
  • Remote Workspace: Enter the folder where the catalog is to be stored, based on the folder structure above.

Then click Save to have Wavebid save these details. This needs to be done for every auction that is to be exported.

The FTP Photo Directory and Remote Workspace will change depending on which Maxanet workspace you wish to export to. Please keep in mind these settings can vary depending on your exact configuration with JBS Software, as you can have an FTP Photo Directory that is separate from the Workspace for your auction.

Exporting an Auction                                                                               

  1. Go to Dashboard > Auction > Export Auction
  2. Double-check your export options:
    • Lot Options: Select the lots you wish to export.
    • Catalog Options: Make sure Generate Catalog is checked, Data Mapping is set to Maxanet, and Save as .CSV not checked.
    • Photo Options: Make sure Zip Photos is checked, New Photos Only is not checked, and Thumbnails is set to the pixel size you wish to have.
  3. Click Export Auction. You can go over to the Export Monitor if you wish.

Depending on the size of your catalog file and how many photos you have within each lot the export process can take up to 15 minutes, with Wavebid creating two files:

  • A TXT file containing your entire catalog of lots.
  • A ZIP file containing all your photos.

Wavebid will transfer the catalog via their web interface and the photos through FTP; please allow Maxanet some time to process the files and display them in your web page.

 

Special Considerations                                                                      

Updating your Maxanet FTP Password

  • Navigate to My Links > Company > Catalog Settings > Export.
  • Select Maxanet from the drop down
  • Fill in your new FTP Password
  • Click Save

Importing Maxanet Auction Results

Bidder Reports

Retreive Bidder Reports 

  1. On Maxanet, go to Online Bidding Tools > Bidder Reports > All Winning Bidders.
  2. Click on the Download button.
  3. Once the page loads you will be seeing the raw tabulated data for of your bidders.
  4. Copy all of this text and paste it into your computer's notepad program or simple text editor of choice.
  5. Save your file.

Import Bidder Data into Wavebid

  1. From your Dashboard, go to the auction workspace and click Accounting > Import Buyers
  2. From the Person Import page:
    1. Make sure there is a checkmark on Has header row? 
    2. Set the delimiter to PIPE.
    3. Find the file on your computer and upload it to Wavebid.
    4. Map your columns as needed. The most important columns to map are:
      1. email : Email
      2. first : First Name
      3. last : Last Name
        1. All other columns are optional but we recommend you map them to improve your database.
  3. Once your mapping is set scroll down to the bottom of the page and click Import to have the information be written to the database.
  4. This process will Check-In your Buyers into the auction.

Sales Reports

One common error is when you have $ or , (comma) characters within amounts. Make sure to remove them or your import will fail.

Retrieve Sales Reports 

  1. On Maxanet, go to Online Bidding Tools > View Winning Bids.
  2. Click on the Download link at top of page.
  3. When the page loads you will be seeing the raw tabulated data for your auction.
  4. Copy all of this text and paste it into a notepad window or simple text editor of choice.
  5. Save your file.

Import Sales Data

  1. From the Dashboard, go to the auction workspace and click Accounting > Import Sale Info.
  2. From the Person Import page
    1. Make sure there is a checkmark on Has header row?.
    2. Set the delimiter to PIPE.
    3. Find the file on your computer and upload it to Wavebid.
    4. Map your columns as needed. The required columns to map are:
      1. item : Lot #
      2. max : Selling Price
      3. bidder : Bidder Number
      4. All other columns are optional.

Once your mapping is set scroll down to the bottom of the page and click Import to have the information be written to the database. If there are any errors during the import process you will get a notification letting you know. This process will create the invoices for the sold lots of the auction.

Once those steps are complete, you should see all of your invoices populated with info and ready for check-out!

 

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