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Photographing Lots

Wavebid supports the ability to quickly upload pictures of lots in bulk through the Photo Upload page. This articles describes three methods for uploading and sorting bulk lot photos: the Barcode System option, Filename option, and Manual option.

Photos can also be taken and uploaded via the Wavebid Mobile app. For more information, see Wavebid Mobile.

Barcode System Upload Option

Barcode System Video Tutorial

Filename Upload Option

Manual Upload Option

Manual Upload Video Tutorial

 

Barcode System Upload Option                                                               

The Barcode System is one of Wavebid's highlighted features. Printing barcodes for catalog photography is a way to label and automatically sort lot photos when they are uploaded, meaning that photos do not need to be manually named or sorted. This system can be used completely offline, regardless of location. Photos can then be uploaded in bulk to Wavebid servers once internet connectivity is re-established.

The barcodes generated for a specific number will always be the same, regardless of the auction. For example:

                                  The barcode for 10 will always look like this: Barcode10.JPG

 

                                  While the barcode for 1005 will always look like this: Barcode1005.JPG

This allows users to generate and print barcodes once and use them again and again when taking catalog photos for different auctions (as long as each auction is using the same series of lot numbers, ex. 1-300).

Photos do not have to be taken for all of the barcodes generated. If most of a user's auctions are less than 300 lots, that user could generate and print barcodes for 300 lots, but only use the ones they need for each auction.

 

Generating Barcodes

  1. From the Dashboard, select My Links > Barcodes. BarcodeScreen.png
  2. Select the Label Type from the drop-down menu. Any Label Type will work, but the preferred type is the Avery 5160 as it has a particularly high read rate.
  3. If desired, enter the Company Name, select an Auction from the drop-down menu, and enter the auction or company URL. These fields are not required. As selections are made, a preview of the barcode will be visible on the right side of the screen.
  4. Choose to generate barcodes for a series of lots or for individual lots.
    • Enter a Starting Lot number and an Ending Lot number to generate a series of barcodes.  For example, entering a Starting Lot of 1 and an Ending Lot of 16 will generate sixteen separate barcodes labeled 1 through 16.                                                                                                                                                        SeriesBarcodeExample.JPG
    • Enter Individual Lot Numbers to just generate barcodes for those individual lots.  Multiple Lot Numbers can be entered into this field as long as they are separated by a space or a comma.  Lot numbers cannot be separated by a semicolon.  For example, entering 10,20 will generate two barcodes, one labeled 10 and another labeled 20.                                                                                                                         IndividualBarcodeExample.JPG
  5. Padding information can be entered to set all lot numbers to the same character length. This field is optional.
    • The Lot # Padding Size field determines the character length of each lot number. For example, entering a 4 will result in all lot numbers being four characters/digits long. Barcode numbers longer than 5 digits will not be recognized by Wavebid.
    • The Padding Character is the character that will be used to pad each lot number to reach the value entered into the Lot # Padding Size field. For example, entering 0 will start each lot number with enough zeros to make the lot number 4 digits long. Meaning that a lot number of 10 becomes 0010, and a lot number of 110 becomes 0110. The Padding Character can be one letter or one number.                                                            PaddingInfoExample.png
  6. Click the blue Generate PDF button in the bottom right.
  7. A pop-up window with a message regarding printer settings will appear, click OK to continue.
  8. Depending on computer settings, the PDF may need to be saved before it can be viewed.
  9. Verify that the PDF contains all the requested lot numbers. Click on the Printer icon at the top of the PDF window, or select File > Print.
  10. IMPORTANT NOTE: Ensure that the Page Sizing or Size Option is set to Actual Size. BarcodeLabelPrintSetting.JPG
  11. Press the Print button.
    • The steps above can be taken again to generate additional barcodes for more lots. Barcodes that have already been generated and printed do not need to be generated again. For example, if barcodes have been already been generated for lots 1 through 16, but are now needed for lots 17 through 20, enter 17 into the Starting Lot field and 20 into the Ending Lot field to generate individual barcodes for lots 17, 18, 19 and 20.

 

Taking Photos

To use the Barcode System, first take a photo of the barcode itself, followed by the photos of the corresponding lot. Any device (preferably with a macro lens, if enabled) can be used to take the photos: digital camera, phone, tablet, etc. Multiple photos can be taken of each lot. Wavebid will recognize the barcode and put every photo following it into the corresponding lot. Wavebid will then begin a new lot every time it reads a new barcode. 

Barcode photos must be clear and readable. Wavebid may not read barcodes correctly if they are dirty or torn. The left edge of the photo should be in the blank white space before the barcode. Wavebid reads at the first dark colored line and will stop at any extended white space.                                                                                                                                                                                                                                                                                                                      GoodBarcodeExamplewArrows.JPG

Barcodes do not have to be taken in numerical order.  As long as the photo of the barcode is followed by photos of the correct corresponding lot, they can be taken in any order.  For example, if photos are taken of lots 1 though 10 and lot 11 is not yet ready to be photographed, photos can be taken of lots 12 through 16, followed by lot 11 when it is ready.

It is not necessary to re-take lot photos if a barcode was skipped or the barcode photo was of poor quality. After they're uploaded, images can be moved to their appropriate lots manually using the Photo Manager tool in Wavebid.  This method is likely to be faster and easier than re-taking photos of the  barcode and the lot. 

Once all of the barcodes and corresponding lots are photographed, transfer the photos from the device to a computer.

 

Uploading Photos

  1. Navigate to the appropriate auction on the Dashboard and select Photos > Upload Photos.                               PhotosUploadPhotosMenu.JPG

  2. Click the Barcode button under Generate Lot Numbers from in the top-right corner of the upload panel.                                                                                               
  3. Click the Add Files button.        UploadUsingBarcode.JPG
  4. Select photos to be uploaded from the computer.
  5. Photos will appear in the Select Files window. Photos can be dragged to new positions within this window to rearrange them, if needed. The number of photos selected will be in the bottom left corner on the + (#) files queued button.  To add more photos, click the + (#) files queued button.   UploadUsingBarcode2.JPG
  6. Click the Start Upload button.
  7. Photos will be automatically uploaded to their lots based on the photographed barcodes. For information on moving photos within lots, or from one lot to another, see Photo Management.                               UploadUsingBarcode3.JPG

 

Barcode System Video Tutorial                                                                

Filename Upload Option                                                                          

If preferred, photos can be individually named and then automatically uploaded to their corresponding lots. For this to work, photos must be named using a specific naming convention: lot number-photo number. 

Examples:

  • 1-1.jpg1-2.jpg1-3.jpg are three photos of lot one.
  • 2-1.jpg,2-2.jpg2-3.jpg are three photos of lot two.
  • 3-1.jpg,3-2.jpg3-3.jpg are three photos of lot three.

To upload photos using the file name:

  1. Take photos and save them to a computer using the naming convention above.
  2. Navigate to the appropriate auction on the Dashboard and select Photos > Upload Photos.                                                       PhotosUploadPhotosMenu.JPG

  3. Click the Filename button under Generate Lot Numbers from in the top-right corner of the upload panel.
  4. Click the Add Files button.                UploadUsingFilename.JPG
  5. Select photos to be uploaded from the computer.
  6. Photos will appear in the Select Files window. Photos can be dragged to new positions within this window to rearrange them, if needed. The number of photos selected will be in the bottom left corner on the + (#) files queued button.  To add more photos, click the + (#) files queued button.  UploadUsingFilename2.JPG
  7. Click the Start Upload button.
  8. Photos will be automatically uploaded to their corresponding lots. For information on moving photos within lots, or from one lot to another, see Photo Management. UploadUsingFilename3.JPG

 

Manual Upload Option                                                                            

There are two options available when using this method:

  1. Single photo per lot is enabled- When this option is selected, Wavebid will automatically create one lot for each photo that appears in the upload queue, regardless of any other conditions selected. This is useful when each lot only has one photo, and the lot number itself is not important (lots can always be renumber through the Lot Builder or the Sequence Lots page).
  2. Single photo per lot is disabled- Using this method, Wavebid will create a single Gallery Lot with all of the photos stored within it. They can then be manually moved to their respective lots.

To manually upload photos:

  1. Navigate to the appropriate auction on the Dashboard and select Photos > Upload Photos.                                                       PhotosUploadPhotosMenu.JPG
  2. Click the Manual button under Generate Lot Numbers from in the top-right corner of the upload panel.
  3. To upload each of the photos to a separate lot, check the Single photo per lot box.  To upload all of the photos to a gallery lot to be managed later, uncheck the Single photo per lot box.
  4. Click the Add Files button. UploadManually.JPG
  5. Select photos to be uploaded from the computer.
  6. Photos will appear in the Select Files window. Photos can be dragged to new positions within this window to rearrange them, if needed. The number of photos selected will be in the bottom left corner on the + (#) files queued button.  To add more photos, click the + (#) files queued button.              UploadManuallyIndLot.JPG
  7. Click the Start Upload button.
  8. If the Single photo per lot box was checked, each photo will be uploaded to its own lot. If the Single photo per lot box was unchecked, all of the photos will be placed in a Gallery Lot.   
    • Checked:                                                                                                 UploadManuallyIndLot2.JPG
    • Unchecked:                                                                           UploadManuallyGalleryLot.JPG
  9. For information on moving photos within lots, or from one lot to another, see Photo Management. For information on editing or re-sequencing lots, see Edit Lot Sequencing.

 

Manual Upload Video Tutorial                                                                 

 

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